Understand Folder Permissions in Workfront Proof

If a person has permission to see an item in a folder, they can also see the folder itself. However, they can see only the items in the folder that have been explicitly shared with them.

Public Folders

If a folder is public, users in the account (excluding Observers and Light users) can see the folder name in the left sidebar.

Your permission profile also affects the rights you have over public folders:

If the public folder is owned by a manager, he or she can delete the root folder and any sub-folders.

For more information, see Proof Permissions Profiles in Workfront Proof.

Private folders

If a folder is private, other users in the same account will not be able to see the name of the folder in the left sidebar unless the folder or items in the folder have been explicitly shared with them or they have a profile of Supervisor, Administrator, or Billing Administrator:

If, for example, you would like your Project Manager and their teams to see specific folders only, the Project Manager can set up a private folder and then share the folder with specific users.

When sharing a private folder, you can decide if you would like Managers to be able to create, edit, and delete folder items.

You can set this for each person individually on the New folder page and change it in the Shared with section of the Folder details page. For more information, see Create Folders in Workfront Proof and Manage Folders and their Contents in Workfront Proof.

If a Private folder is shared with an or Observer, they will have Read Only access to all items in the folder. For more information, see Proof Permissions Profiles in Workfront Proof and Share Folders in Workfront Proof.